About Pure Earth
Pure Earth is a leading environmental health nonprofit organization dedicated to saving and improving lives by reducing pollution and cleaning up toxic hot spots in low- and middle-income countries (LMICs). Pure Earth prioritizes actions that protect the developing brains and bodies of children and pregnant women with a specific emphasis on lead and mercury exposure. Partnering with governments, communities, and industry leaders, Pure Earth aims to elevate pollution as a global priority, create sustainable change, and support a healthier future. www.pureearth.org
Job Opening: Office Administrator
Pure Earth is seeking to fill an entry-level position in a fast-growing international environmental non-profit. This position provides support to all departments in the New York global headquarters, as well as interfacing with global offices, providing an opportunity to learn about the operations of a global advocacy organization. The position is full-time, on-site, with benefits. Once well-established, a partial remote arrangement may be negotiated.
The ideal candidate will be a tech-savvy individual with exceptional organizational skills and the ability to execute a variety of office and program support tasks with minimal supervision. This person will be capable of working with a high degree of attention to detail at a fast pace and has the ability to easily shift with changing priorities.
This position reports to the International Operations Officer.
Responsibilities:
HQ Office Management
• Perform receptionist duties, interface with building management, manage building service and maintenance requests.
• Open, process and route incoming mail, packages and email queries.
• Resolve office-related technology malfunctions and respond to team requests or issues.
• Ensure timely guest access to building via technology platforms.
• Order office supplies, maintain labeling and inventory systems, manage inventory of all tech and security assets, monitor levels, avoid shortages.
• Provide basic network administration support and troubleshooting; interface with tech support off-site service to manage timely resolution of issues.
• Maintain conference room AV technology.
• Support onboarding of new staff; process new hire staff IDs, order business cards, etc…
• Manage on-site meeting logistics, tech-support, catering.
• Communicate with multiple departments to ensure accuracy and efficiency of event management.
• Support other departments with expense reports as needed.
Executive Support to President
• Calendar management and meeting organization.
• Book travel and process travel expenses.
• Assist with executive access to technology platforms.
• Provide additional support as requested.
Fundraising and Development Support
• Create and update donor files ensuring accuracy and validity of information.
• Process incoming donations from the postal service, interface with development and finance departments.
• Assist with maintenance of Salesforce database and record management procedures.
• Support the development team in production of all donor engagement and fundraising events.
• Coordinate quarterly Board of Directors meetings, take accurate minutes, publish in a timely manner.
Required Skills and Abilities
• 1-2 years of office experience preferred.
• Bachelor’s degree required.
• Takes initiative to solve problems independently, as well as collaboratively with colleagues when required.
• Experience with Salesforce and/or similar databases preferred.
• Basic network and office equipment troubleshooting ability, and persistent problem resolution skills.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite tools, Google Suite tools, Adobe Creative Suite, Apple platforms, Asana, and Dropbox.
Benefits
• Health, dental, 401K, paid vacation, and transit benefits.
Compensation range
$42,000 – $52,000
How to Apply
Send resume, cover letter and 2 writing samples to [email protected].
Application Deadline: Jun 1, 2023